podcast

Podcast Episode 84: Tackling The Task List

My task lists have become a problem. They’ve been growing steadily, and it is now not unusual for me to have 20+ tasks on the list as I start the morning.

It’s not a sustainable approach. Even though I am knocking a good number of tasks off the list each day, it still keeps growing. There are some days I look at the list and I cannot even fathom where to begin.

Today I will talk about my experiment with open, closed and hybrid task lists and the things I am trying to keep myself working. I’m going to call this Episode 84: Tackling the Task List.
Evernote: Managing Someday Tasks

Evernote: Managing Someday Tasks

Most people have moments when they see something and think, "I'd like to do that someday." If you're not going to forget about it, that means you either have to do it right now or write it down somewhere so you won't forget. David Allen, in Getting Things Done, recommended having a Someday/Maybe list, where all of these ideas reside.

The problem with any sort of list is that if you keep stuffing things into it, without removing items in turn, it becomes a giant slush pile of un-acted-upon ideas.

As an IT data professional, I can tell you that a system where you only put things in, without the ability or inclination to take it out again, is a failure. If you can't or won't get data out of a system, why put it in at all? It's wasted effort/time/money.

So the ginormous list of things you might want to do, unless you regularly pull things out, is worthless.
Name Your Tasks Properly

Name Your Tasks Properly

Have you ever been going over your task list and come to a screeching halt? Did you stumble over the task because your brain didn't know what to do with it? Properly naming tasks is one way to keep that from happening.

I am not very good at naming tasks. Even after years of doing Getting Things Done and absorbing productivity information, all which emphasize to keep tasks do-able. So here is how - and why - you need to properly name tasks.
Limiting Tasks to Get More Done

Limiting Tasks to Get More Done

To get more done, you need to do more things. That's self-evident. But what if I told you the secret to getting more done was limiting your tasks?

I am one of those people, who, when faced with a huge list of things to do, will shut down and do none of it. It's not uncommon. Most people, faced with a pile of work where they don't know where to begin, will not being at all.

So how do you get past that? Read on.
Managing Personal Tasks

Managing Personal Tasks

Few people would say that work and life are the same. Yet we try to apply work task management techniques to the rest of our lives, and are frustrated when it doesn't work.

I have very little problem staying on task at work. I have multiple priorities and multiple projects, and yet I consistently meet my deadlines. I began to wonder why I had problems at home, and so I started to read books on task management and to-do lists, hoping to find the answer. Instead, I had an epiphany.

I figured out how to manage my personal tasks in a way that takes into account their differences.