Update 05/10/2018: Yes, I am coming back. As part of that I am consolidating both WholeLifeProductivity.com and SimpleProductivityBlog.com into one spot - LauraEarnest.com. Stay tuned! Dear Readers, I've been blogging for a really long time - since 2005. In that time I have pivoted the blog from Palm PDA applications to simple productivity to whole life productivity. But 13 years is a long time in a field that is becoming saturated, and the work needed to capture attention grows daily. Last week I had a sudden thought: what would happen if I stopped blogging? And I was met with such a sense of relief at this thought that I knew…
You might need to get email off of your server. The first is space. If your company has quotas on how big your email boxes can be (and they all do), you might find yourself in a situation where you have no more room, but you need to hang onto emails for legal or documentation reasons. So what do you do? So you can either go through each email, either printing it to paper or file, or you can do the easy method if your company uses Outlook. Today I'll show you the easy way.
For email, the old postcard rule applies. Nobody else is supposed to read your postcards, but you'd be a fool if you wrote anything private on one. --Judith Martin
As I've been dealing with the topic of email this month, I have had plenty of time to consider the topic of spam. You know, that stuff that flows into your email that adds nothing of value to your life while taking up space and attention. But spam doesn't exist just in email. There are people who are real-life spam. These are the people who add nothing of value to your life but take up your space and attention. Sadly, most people don't realize that they are spam, and wonder why people have a tendency to avoid them. So today I want to look at how to avoid being spam in real life.
You probably know that you have to hang onto certain paper documents for a given number of years. These documents are required by law, and only after a certain number of years of retention can you get rid of them. The same applies to email, though, which has been used in court cases. But how long do you have to keep the email from Great Aunt Edna talking about the snowstorm? That's where setting up an email retention schedule comes in. You can clean your old email with email retention policies. I get a lot of email every day. If I didn't delete most of it outright, I would have overrun my email capacity years ago. But there are some things I need to hang on to for various reasons. I need to be able to reference all Girl Scout correspondence until the next membership year. I…
It's almost reflexive. You pick up your phone and you immediately check your email. The question I want to look at today is about checking email too much...and a better way. I've had a terrible email habit. I think it stemmed from FOMO, but I would check my email around 20 times a day. Waiting in line? Check my email. Cooking dinner? Check my email. Walking the dog? Check my email. And even though I would act on those emails immediately, by filing, deleting or sending to my task system, I knew that I was still taking far too much time with email. It had become a bad habit to constantly check. So what can we do?
I wandered over to my client manager's desk. I had a changes to go into a release, and she hadn't responded to the system emails asking for her approval. It was the first week of January, and the fix needed to be in the next week. "Oh, I deleted all my emails on January 2nd. I had almost 10,000, and I decided that I just needed to get rid of them because I wasn't going to get through them." And in the meantime, changes critical for the users were left undone as we scrambled to resubmit all the changes to the system.How many emails are in your inbox? If you have thousands, you need an email reset. But don't delete them outright or just plod through the inbox. Here is a better way.
One look at an email can rob you of 15 minutes of focus. One call on your cell phone, one tweet, one instant message can destroy your schedule, forcing you to move meetings, or blow off really important things, like love, and friendship. --Jacqueline Leo
The calendar is one of the basic tools of any time management and productivity strategy. Yet people don't use them to their full potential. These dos and don'ts of calendar use will help you get the most out of your calendar - or get you started on the right path.